Event Management Specialist – Phoenix Campus

at Creighton University
Location Phoenix
Date Posted January 14, 2022
Category Construction
Job Type Not Specified

Description

Reporting to the Associate Director of Auxiliary Operations - PHX (Community Center Manager), responsible for assisting with the day-to-day coordination of event and building operations for Phoenix campus event spaces. This includes: engaging in the planning process of events from the beginning through execution of the event. Analyzing operation reports for events; event set-up/tear-down; making last-minute event set-up alterations; discussing equipment operations; conducting routine maintenance and inventory of equipment; and ensuring proper use of equipment; organizing and flexing schedules to complete assignments according to timelines. Provide support in other departmental efforts, such as micromarket operations, Fitness Center operations, and other operational needs in Phoenix. This position will also support other building operations needs in the absence of the Front Desk Admin and/or Sr. Director of Buliding Operations.
Essential Functions :
%
Duty

30
Assist for the day-to-day coordination of event and building operations for Phoenix campus event spaces under the direction of the Associate Director of Auxiliary Operations - PHX, including: engaging in the planning process of events from the beginning through execution of the event. Analyzing operation reports for events; event set-up/tear-down; making last-minute event set-up alterations; discussing equipment operations; conducting routine maintenance and inventory of equipment; and ensuring proper use of equipment; organizing and flexing schedules to complete assignments according to timelines. Provide support to management of the facility including locking and unlocking the building and event spaces; scheduling event set-up/tear down crews, collaboration with property management on security and custodial needs, assisting with emergency response; clerical, administrative and general office duties as required. Assist with the hiring process of student building support for set up and tear downs as needed.

20
Provide day-to-day support and serve as key liaison for incoming requests to department, event vendors which includes meeting/greeting vendors, provide access and direction to all event vendors on a daily basis as needed.

20
Provide strong audio visual and other technology support as well as customer service in collaboration with the Department of Information Technology. Review the event set-up, discuss equipment operation; and make last-minute alterations according to clients request. Make recommendations to the Associate Director of Auxiliary Operations - PHX regarding media and technology needs for the Phoenix Campus Community Center and other non-academic room reservations including new computers, A/V technology, and other supplies for events and the buildings

20
PHX Auxiliary Operations Coordinator will provide strategic level support with the following efforts to support and advance the department. Coordinator will be cross-trained and at times maybe ask do more then one of these tasks.

(1) Plan, develop, and implement departmental inventory efforts regarding event space inventory, including tables, chairs, stage units, podiums, microphones, etc. Make assessments on condition and quantity of inventory needed to support departmental event efforts. Prepare recommendations for the Associate Director of Auxiliary Operations - PHX on replacement and/or purchase of new equipment. Assist with other departmental inventory efforts as needed.

(2) Assist the Associate Director of Auxiliary Operations - PHX in the day-to-day support of the operational needs of Phoenix Micro Market, Vending Operations, and Coffee Service. This includes regular building-walkthroughs to identify work order/facility needs; follow-up on open work orders, and identification of operational areas of improvement.

(3) Assist the Associate Director of Auxiliary Operations - PHX in the day-to-day support of the operational needs of the Phoenix Fitness Center. This includes regular building-walkthroughs to identify work order/facility needs; follow-up on open work orders, and identification of operational areas of improvemnt.

(4) Provide strategic level support and assistance with additional building programming that may occur.

5
Provide representation as the on-site professional staff member during key university or community events.

5
Perform other duties as assigned.

Minimum Qualifications:
Bachelors degree and one year of work related experience, or equivalent combination of education and experience. Strong organizational skills with attention to detail and knowledge of technology, sound systems and multimedia required while working under minimal supervision; knowledge of event scheduling; interpersonal/human relation skills; written and verbal communication skills; strong customer service skills; ability to maintain calendar, schedules, and event files; ability to operate computer and various software packages.

Ability to work various nights and weekends is required.

Knowledge, Skills, Abilities:
Ability to multi-task.
Knowledge of event planning, reservations, etc. preferred.
Knowledge of Microsoft Office products (Word, Excel, PowerPoint, etc.)
Excellent verbal and written communication skills.
Layout and design skills
Project management skills
Negotiation skills
Interpersonal/human relations skills
Ability to initiate and maintain professional relationships
Ability to organize time, projects, and details
Ability to type and operate personal computer
Ability to prepare financial reports
Attentiveness to detail

Required Licenses/Certifications:

Physical Requirements:
Seeing: 75 - 100%
Hearing: 75-100%
Standing/Climbing/Mobility: 0-24%
Lifting/Pulling/Pushing: 0-24% (pound: lbs.)
Fingering/Grasping/Feeling: 75 - 100%
Travel: 0-24%
Exposure to Blood Borne pathogens: No

AAP/EEO Statement:
Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

Disclosure Statement:
This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.

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